kimai2/var/docs/users.md

Users

There are multiple pre-defined roles in Kimai, which define the ACLs. A user can only inherit one role, where the roles extend each user.

Roles & Permissions

Role name	extends	Gives permission for
ROLE_CUSTOMER	-	Currently has no permissions, but was reserved for future functionality
ROLE_USER	ROLE_CUSTOMER	Time-tracking
ROLE_TEAMLEAD	ROLE_USER	All of the above, plus: editing other users timesheets
ROLE_ADMIN	ROLE_TEAMLEAD	All of the above, plus: editing customers, editing projects, editing activities
ROLE_SUPER_ADMIN	ROLE_ADMIN	All of the above, plus: editing users

Login

• User can login with their username or email
• If you activate the Remember me option, you can use use the most common functions within the next days without a new login

Remember me login

If you have chosen to login with the Remember me option, your login will be extended to one week (default value). After coming back and being remembered you have access to all the following features:

• view your own timesheet
• start and stop new records
• edit existing records

If you are an administrator, you will see all your allowed options in the menu, but will be redirected to the login form when you try to access them. This is a security feature to prevent abuse in case you forgot to logout in public environments.

Read the configurations chapter if you want to change the value.

User registration

User registration with instant approval is activated by default, so users can register and will be able to login and start time-tracking instantly. If you want your new users to use email based activation, then change the following configuration:

• in config/packages/fos_user.yaml change the setting fos_user.registration.confirmation.enabled to true (default: false)

If you want to deactivate the user registration completely, you have to change the following configs:

• in config/packages/admin_lte.yaml remove the route alias admin_lte.routes.adminlte_registration (this will remove the link from the login form)
• in config/routes.yaml remove the block fos_user_registration (this will deactivate the functionality)

Password reset

The reset password function is enabled by default. If you want to deactivate this feature you have to change the following configs:

• in config/packages/admin_lte.yaml remove the route alias admin_lte.routes.adminlte_password_reset (this will remove the link from the login form)
• in config/routes.yaml remove the block fos_user_resetting (this will deactivate the functionality)

If you want to configure the behaviour (like the allowed time between multiple retries) then configure the settings:

• in config/packages/fos_user.yaml the key below fos_user.registration.resetting (see documentation)
• the values retry_ttl and token_ttl are configured in seconds (7220 = 2 hours)